Living Apart Together: Engineering Data Management and Document Control

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What is this whitepaper about?

Engineering Data Management and document control are often considered to be very similar; however, there is significant difference between them. Generic document control systems are not always the best solution to support the complexity of engineering data. Equally so, Engineering Data Management Systems (EDMS) are not very effective in supporting document control processes such as review and approval cycles, transparency, progress reports and audit trails.

Although it might seem controversial, using different systems to cover both areas can actually be a good idea, especially in engineering environment.

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The best of both worlds; engineers that can benefit from a tightly integrated toolset and project managers that easily collaborate with all project stakeholders without losing control.

Paul Smeets Chief Technology Officer - Cadac Group Holding Paul Smeets
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Chapter 1: Design Phase

Engineering Data Management is all about the creation, version control and fast retrieval of documents. It should make life for the engineer as simple as possible without introducing too much complexity.

Document control on the other hand, is the management of documents through their life cycle with a much higher degree of reliability for security, version control, review cycle, visibility, availability and, most importantly, for a controlled and reliable audit trail.

Chapter 2: Document Control in Capital Projects

In capital projects, everything revolves around engineering documents (drawings, calculations, contracts etc.). The timely availability of these engineering documents is a major factor in the success of projects and cannot be achieved without a reliable document control process.

The sheer number of documents and third-party companies involved makes it impossible to track all document transactions without a document control system to support that process.

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Chapter 3: Engineering Data Management and Document Control in one System?

If we look at the needs of a typical engineer, project manager, or document controller, there is a conflict of interest.

Engineers want a seamless integration between their design tools and the Engineering Data Management System with full flexibility. Whereas, document controllers and project managers want full control over the process to keep costs and deadlines in control. From a business perspective, companies want both. They want productive end-users and control over the document lifecycle. Can this actually be done using one single system?

Chapter 4: Multiple CAD platforms, one Document Control System

With Cadac Organice DCS we built such a Engineering Data Management system, based on Microsoft SharePoint. To solve the integration issue Cadac Organice DCS offers an integration layer (web service based) that allows engineering systems to be easily integrated. This allows documents derived from a 3D model to be published to the document control environment in Microsoft SharePoint. 

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Living Apart Together: Engineering Data Management and Document Control

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About Cadac Group

Digitisation is in full swing in the manufacturing industry, construction and government. The way you design, build and operate is changing radically. Our experts help you embrace this digital transformation. We enable you to enter a new phase of growth. So that you are ready for the future. Whatever it brings. 

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