In search of a new document management system
About Dekker Holding Krabbendam
Innovative and leading construction company
Dekker Holding Krabbendam is an innovative and leading construction company with three divisions. Construction company K. Dekker is a mid-market specialist in building & construction and civil engineering. Construction company De Bie & Seignette is a specialist in designing, building and maintaining mid-sized sewerage, roads and the treatment of (contaminated) soil. Construction company Dekker Bouw Bergen is a specialist in small construction and renovation projects. In 2009, Dekker Holding received the Gazelle Award from the Financial Times for fastest growing company in the northern part of the Netherlands in the class they entered.
Dekker Holding is about to move to their self built new headquarters. Siem Goede, Manager Market and Communication: “We are building a sustainable and energy efficient office. This requires a huge investment, but also provides a chance to save a lot on energy in the future. The EPC-value (Energy Performance Certificate) of the building is such that it meets energy label A. The CO2 emissions are minimal. As a result we are able to maintain our status (and highest ranking) on the CO2 ladder of SKAO & Prorail.” Dekker Holding defined and is committed to a company policy for sustainability and corporate social responsibility. As a result they have obtained the NEN EN ISO-14001 certificate.
Advantages of the Cadac Organice Suite for Dekker Holding
Easy information retrieval.
Central availability of documents.
Increased and faster project insight.
Less paper use
Reduction of paper use.
Implementation of a new document management system
The reason for implementing a document management solution arose several years ago as a result of the famous G-drive. All documents, around 400 per project at that time, were kept in files or on the G-drive. The total number of documents continued to grow and retrieval of information became increasingly difficult.
Siem Stam, Manager HR/ ICT: “We went looking for a future-proof product and chose Microsoft SharePoint. In addition we went looking for a supplier who was able to implement SharePoint in a construction company. Cadac Group not only provided the necessary expertise, but their solution also delivered added value on SharePoint.” Cadac Organice and SharePoint were first implemented on a project, for which a project structure was created within 3 days. Although the structure has been fine-tuned, it is still in use today.More about our Cadac Organice Suite
Finding documents more easily
Siem Stam: “It has been a challenge to introduce the solution and new working method into the organization. People had to get used to the idea of putting more energy upfront into storing information in a structured way, to benefit from it later. We noticed that especially young people adapted to the new working method first, while others had more difficulty with it. Today the solution is used by the full project team, and also the administration department will begin to use the solution to reduce paper.”
The greatest benefit of Cadac Organice for Dekker Holding is easily retrieving documents. Siem Stam: “Without project knowledge I am able to retrieve the right document from 5,000 documents. We recently had a difference of opinion with our client where we were able to easily retrieve an important piece of evidence in the discussion. The traceability and availability of documents is very important to us. The decisiveness of employees and the project insight has increased substantially. We are also storing information on additional work with our documents. This allows us to quickly and easily provide insight into the overall additional work in a project. This often surprises our project partners.”
About Cadac Group
Digitisation is in full swing in the manufacturing industry, construction and government. The way you design, build and operate is changing radically. Our experts help you embrace this digital transformation. We enable you to enter a new phase of growth. So that you are ready for the future. Whatever it brings.More about Cadac Group